The Best HVAC Software
for Contractors in 2025
We spent 6 months testing 5 platforms for HVAC contractors running 1–20 trucks. Here's what we found about scheduling, dispatching, invoicing, and which software actually makes your team faster.
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2025 Rankings: HVAC Software for 1–20 Trucks
Ranked by ease of adoption, feature completeness, and value for small–mid HVAC businesses
Housecall Pro
The all-in-one platform built for HVAC contractors ready to grow
✓ 14-day free trial — no credit card required
Key strengths
- ✓Easiest onboarding of any HVAC software — most teams are live in under a week
- ✓Built-in postcard marketing, review requests, and customer reminders save $200–500/month on third-party tools
- ✓Flat-rate pricing database integration (optional) speeds up estimates
Jobber
The polished all-rounder that HVAC contractors genuinely enjoy using
✓ 14-day free trial — no credit card required
Key strengths
- ✓The cleanest, most intuitive interface in field service software
- ✓Client hub lets customers view quotes, approve work, and pay online
- ✓Transparent pricing — no surprise fees or per-feature add-ons
ServiceTitan
Enterprise-grade field service management for scaling HVAC businesses
Key strengths
- ✓The deepest reporting suite in HVAC software — revenue per tech, close rate by call source, everything
- ✓Full call center integration with call recording and lead scoring
- ✓Robust inventory management across warehouses and truck stock
FieldEdge
The HVAC-first software with the deepest QuickBooks integration
Key strengths
- ✓The only HVAC platform with true real-time bidirectional QuickBooks Desktop sync
- ✓HVAC-specific — built from day one for the trades, not adapted from a generic platform
- ✓Strong service agreement management with contract tracking and renewal automation
ServiceM8
The Apple-first HVAC app loved by solo operators and small teams
✓ 14-day free trial — no credit card required
Key strengths
- ✓Best-in-class iOS experience — the app is genuinely beautiful and fast
- ✓Unique pay-per-job model means low cost for seasonal or variable workloads
- ✓Incredibly fast to learn — most owners are proficient within a day
Full Feature Comparison
Every core feature across all 5 platforms, side by side.
| Feature | Housecall Pro | Jobber | ServiceTitan | FieldEdge | ServiceM8 |
|---|---|---|---|---|---|
| Scheduling | ✓ | ✓ | ✓ | ✓ | ✓ |
| Dispatching | ✓ | ✓ | ✓ | ✓ | ✓ |
| Invoicing | ✓ | ✓ | ✓ | ✓ | ✓ |
| Estimates | ✓ | ✓ | ✓ | ✓ | ✓ |
| Customer Portal | ✓ | ✓ | ✓ | ✗ | ✗ |
| GPS Tracking | ✓ | ✗ | ✓ | ✓ | ✗ |
| Inventory | ✗ | ✗ | ✓ | ✓ | ✗ |
| Payments | ✓ | ✓ | ✓ | ✓ | ✓ |
| Mobile App | ✓ | ✓ | ✓ | ✓ | ✓ |
| Reporting | ✓ | ✓ | ✓ | ✓ | ✗ |
| Marketing | ✓ | ✗ | ✓ | ✗ | ✗ |
| Agreements | ✓ | ✓ | ✓ | ✓ | ✗ |
| Starting Price | $79/mo | $49/mo | $398/mo | $100/mo | $29/mo |
| Our Rating | 4.7/5 | 4.5/5 | 4.5/5 | 4.3/5 | 4.2/5 |
The 3 Problems Every HVAC Contractor Wants Software to Solve
If your dispatcher is still using a whiteboard and your techs are texting you ETA updates, this is for you.
Scheduling chaos
Jobs falling through the cracks, double-bookings, techs showing up to the wrong address at the wrong time.
Modern HVAC software gives you a drag-and-drop board where you can see every tech, every job, and every gap — in real time.
Dispatching delays
Calling techs to figure out who's closest to the next call. Customers waiting on hold while you sort it out.
GPS-integrated dispatch shows you where every truck is. Assign the nearest available tech in 30 seconds, not 5 minutes.
Slow invoicing
Paper invoices piling up at the office. Waiting until Friday to send the week's jobs. Chasing checks 30, 60, 90 days out.
Techs invoice on-site from their phone and collect payment before they leave the driveway. Cash flow accelerates immediately.
Side-by-Side Comparisons
Deciding between two specific platforms? We did the head-to-head so you don't have to.
Housecall Pro vs ServiceTitan
Most PopularMost popular comparison. Which is better for a 5–15 truck shop?
Read comparison →Housecall Pro vs Jobber
Two of the most user-friendly platforms, compared feature-by-feature.
Read comparison →ServiceTitan vs FieldEdge
Both target larger HVAC shops. Which is right for your size?
Read comparison →ServiceM8 vs Jobber
Best for small shops. Which wins for solo operators and micro-teams?
Read comparison →Frequently Asked Questions
What is the best HVAC software for a small contractor (1–5 trucks)?
For 1–5 truck HVAC contractors, Housecall Pro is our top recommendation. It's the easiest to onboard, includes built-in marketing tools that save $200–500/month on third-party tools, and starts at $79/month with a 14-day free trial. Jobber is a close second if you prioritize simplicity over marketing features.
How much does HVAC software cost per month?
HVAC software ranges from $29/month (ServiceM8 Starter) to $1,200+/month (ServiceTitan enterprise). For a 5-truck shop, budget $150–350/month for a full-featured platform like Housecall Pro or Jobber. ServiceTitan requires a sales call and typically runs $400–900/month for small businesses.
Is ServiceTitan worth the price for HVAC companies?
ServiceTitan is worth the price if you run 10+ trucks, have a call center, or are growing toward $3M+ in annual revenue. For most HVAC contractors under 10 trucks, you'll pay for reporting and inventory features you'll rarely use. Housecall Pro or Jobber deliver 80% of the value at 20% of the cost.
Does HVAC software integrate with QuickBooks?
Most HVAC software integrates with QuickBooks Online. For QuickBooks Desktop integration, FieldEdge is the only platform with true real-time bidirectional sync — a major advantage if your bookkeeper is on QB Desktop. Housecall Pro, Jobber, and ServiceTitan all support QuickBooks Online only.
What HVAC software has the best mobile app for technicians?
Housecall Pro and ServiceM8 have the best-rated mobile apps for HVAC technicians. ServiceM8 is particularly excellent on iPhone and iPad. Jobber's app is also very well-designed. Technicians can invoice, collect payment, and mark jobs complete from the field on all three platforms.
Ready to Stop Running Your HVAC Business From a Spreadsheet?
Housecall Pro is the platform we recommend for most HVAC contractors. 14-day free trial, no credit card required, most teams are live within a week.
Try Housecall Pro Free for 14 Days →Affiliate disclosure: We earn a commission if you sign up through this link. Learn more